Data Privacy Notice

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulations (the “GDPR”).

2. Who are we?

The Friends of the Guild Chapel of Stratford-upon-Avon is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Friends of the Guild Chapel of Stratford-upon-Avon complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To administer membership records;

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities run by the Friends of the Guild Chapel or other events at the Guild Chapel.

 

4. What is the legal basis for processing your personal data ?

 We obtain your explicit consent so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.

We carry out processing only where:

  • the processing relates only to members or former members (or those who have regular contact with us in connection with those purposes); and

  • there is no disclosure to a third party without consent.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be used by officers and committee members of the Friends of the Guild Chapel. It will not be shared with any other body. 

 

6. How long do we keep your personal data?

We keep data for as long as you remain a member of The Friends of the Guild Chapel and for a maximum of 5 years after your membership lapses.

Gift aid declarations and associated paperwork is kept for up to 6 years after the calendar year to which they relate;

7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the Friends of the Guild Chapel holds about you;

  • The right to request that the Friends of the Guild Chapel corrects any personal data if it is found to be inaccurate or out of date; 

  • The right to request that your personal data is erased where it is no longer necessary for the Friends of the Guild Chapel to retain such data;

  • The right to withdraw your consent to the processing at any time

  • The right to request that the Friends of the Guild Chapel provides you (the data subject) with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

  • The right to lodge a complaint with the Information Commissioners Office.

 

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Chairman of the Friends of the Guild Chapel: Tim Raistrick, 51 Grove Road, Stratford-upon-Avon. CV37 6PB. Telephone: 01789 509885. Email: traistrick@aol.com

You can contact the Information Commissioners Office on 0303 123 1113

or via email https://ico.org.uk/global/contact-us/email/

or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,  SK9 5AF

© 2015 The Friends of the Guild Chapel